Operations Centre

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Introduction

The Township is developing a new multi-department Operations Centre in Fergus using a phased project approach. This will enable the Township to continue to effectively deliver services to meet the increasing needs of our growing community. The Township is currently in the Site Development stage of this project working with the consulting team of RDH Architects to provide the studies, reports, site development and facility concept designs for the 965 Gartshore St. site in Fergus as the location of the future Operations Centre. This current stage of the project was preceded by the Site Selection Process which determined that the 20 acre centrally located property at 965 Gartshore St. was the recommended site for the future Operations Centre. Prior to this, the Operations Centre Space Needs Assessment Study was completed by the Township working with the consulting team of Stirling Rothsay and RDH Architects. The Space Needs Assessment Study reviewed the Township’s existing operations facilities, determined the space needs to accommodate growth for the 20 year timeframe, evaluated several potential solutions and determined that the recommended solution is Option 6 to build a new Operations Centre on a new site using a phased approach.

The project background and summary of the key points of the stages of this project are outlined below and are further detailed in the plans and reports attached under the Documents section of this webpage.”

For additional information please see the Frequently Asked Question section on the right hand side of the page.

Current Stage - Operations Centre Site Development

On May 30, 2022 Council approved the award of Request For Proposal#21-22: Consulting Services - Site Development - Operations Centre to RDH Architects Inc. This work is the first step in the development of the 20 acre site at 965 Gartshore St. Fergus (see map below), to serve as the location of the future Operations Centre.

For this stage of the project, the consulting scope of work includes:

  • Provide all the required site surveys, studies, investigations, reports, drawings and conceptual design for the site plan, access routes, grading, parking, storm water management, servicing, utilities, and site layout including the Operations Centre facility and works yard along with the associated cost estimates.
  • Re-zoning of the 965 Gartshore Street site from A – Agricultural to M1 / M2 – Industrial to accommodate the Operations Centre and works yard.
  • Re-zoning of the adjacent remaining undeveloped lands on Gregson Court which are currently zoned FD – Future Development zone to be rezoned to M2 – Industrial.
  • The overall goal of this scope of work is to complete foundational tasks to transition seamlessly into the detailed design and construction phase of the Operations Centre project.

The consulting team includes technical experts to provide:

  • Topographic survey, base plans, geotechnical and hydrogeological studies, excess soil management, traffic and noise studies, tree survey, arborists report, archeological assessment, natural environment habitat and species review, stormwater management design, Cultural Heritage Evaluation Report (CHER) of the site and existing older structures as well as a building condition assessment and further investigations of the existing house on the property;
  • Site development design for servicing, utilities, site layout, grading, and landscaping;
  • Concept design for the full build out of Phase 1 and Phase 2 of Option 6 for the Operations Centre facility and site including civil, architectural, structural, mechanical, electrical, and landscaping, and incorporating site plan approval requirements, providing cost estimates, and doing the required re-zoning

The recommended Option 6 is to build a new multi-departmental Operations Centre in two phases on a 20 acre centrally located site.

Phase 1 of the facility will include building the exterior works yard and outdoor operations areas, the garage buildings including heated and unheated storage bays, workshop space, maintenance bays and one greenhouse for immediate needs, and constructing the full office areas to accommodate space needs for the 20-year time frame.

Phase 2 of the facility includes additions to the heated and unheated garage areas, a salt storage facility with indoor loading, an additional greenhouse and the potential for a minor addition or space conversion of part of the office area.

The anticipated schedule for the consulting work for the Operations Centre site development is:

  • Studies and investigations June 2022 – Dec 2022
  • Conceptual Design, Site Plan Development Jan 2023 – March 2023
  • Obtain Zoning By-law Amendments April 2023

Questions about this project? View our Frequently Asked Question section to the left of this page.

Map showing the 965 Gartshore St., Fergus site location:


Timeline of Previous Stages - Operations Centre Space Needs Assessment and Site Selection Process

Site Selection Process – October 2021
Council approved the Township purchasing 20 acres of land at 965 Gartshore St in Fergus for the location of the Operation Centre at this property. This is a big step in the Council approval process and it’s exciting to get this approval. Staff have drafted a preliminary concept plan of how the operation centre may look at this location, including keeping the existing farmhouse if possible.

In the 2022 capital budget staff have identified funding to plan, design, and prepare tenders for the upcoming phased construction of the new facility.

Operations Centre Space Needs Assessment Study – April and June 2021
Staff presented a follow up report on the Operation Centre to Council and the following resolution was approved;

THAT the Council of the Township of Centre Wellington endorses recommended Option No. 6: Build a New Operations Centre on a New Site in Two Phases as outlined in Report No. IS2021-12 dated June 21, 2021; AND THAT staff proceeds with bringing forward projects, plans and studies identified in the Implementation Plan and Financial Strategy for the recommended option for consideration in the capital and operating budget deliberations; AND THAT staff proceed with a Site Selection Process and report back to Council on a recommended Township Operations Centre site.

Background:

Township operations staff currently use the following facilities located across the Township:

  • Fergus East Works Garage
  • Pilkington Office and Works Garage
  • West Garafraxa Works Garage
  • Fergus Waterworks
  • Elora Works Garage
  • Parks Barn, Farmhouse, and Greenhouses.

The current operation facilities are located throughout the Township:


These facilities are:

  • currently at or above capacity
  • deteriorating and nearing the end of their service life
  • have sites that are too small to accommodate future growth or expansion

This has resulted in varying degrees of overcrowding, inefficiencies in operations, health and safety concerns, and non-conformance with industry best practices and regulatory requirements. These current issues are expected to be exacerbated in the future as the facilities become older and more staff, vehicles, and equipment are needed to deliver essential services for Centre Wellington’s growing population.


Opportunity for Improvement

The challenges noted above present an opportunity to improve the current and future delivery of Township services through identifying and implementing an operating solution that maximizes the function and efficiency of staff, facilities and equipment while accommodating for future growth.


Glimpse of Existing Operations Facilities

Centre Wellington Population Growth Forecast from Wellington County Official Plan:

  • The Township’s population is anticipated to increase from approximately 30,000 to over 52,000 by 2041
  • More staff, vehicles, and equipment will be needed to maintain the current levels of service


Strategic Direction

Centre Wellington Council's Strategic Plan 2019 – 2022 has provided a strategic direction and initiative to open a new operations facility. To further that initiative, a Space Needs Assessment and Concept Design Study has been carried-out to identify potential solutions for a future Operations Centre that would meet staff, vehicle, equipment, and material requirements to the 2041 timeframe. The Study included:

  • A Space Needs Assessment to identify space requirements to 2041
  • Development of eight options to address space needs
  • High level cost estimates for each of the eight options
  • Detailed evaluation and scoring of the options against a series of criteria including financial, operational and functional considerations with importance ratings
  • A conceptual site layout and implementation plan for the highest scoring option


Evaluation Summary


Study Findings

The evaluation showed that the four options for the phased construction approaches to build a new Operations Centre on a new site scored the best (Options 5, 6, 7, and 8), with Option 6: Build a New Multi Departmental Operations Centre on a New Site in Two Phases, scoring the highest. In the interim condition until all phases of the construction are completed, the existing works garages could be used for off-site storage of seasonal vehicles and equipment.

The study recommended that the Operations Centre should be located on a 20 acre centralized site close to the population centre in Fergus. It was also recommended that the Township should continue to use the existing satellite works garage facilities at the east and west ends of the Township in West Garafraxa and Elora to provide effective distribution of services.

The new Operations Centre would include space for staff, vehicles and equipment for the following departments:

  • Public Works
  • Water Services
  • Engineering
  • Source Water Protection
  • Parks and Recreation
  • Forestry
  • Information Technology
  • Archives and Records Storage

A conceptual site plan layout was developed for the highest scoring Option 6. The site plan was based on an assumed 20 acre site for the new Operations Centre to provide sufficient space to meet growing demands over the life span of the facility.

Implementation Plan
The implementation of the Operations Centre facility will be a multi-year process that is anticipated to include the following steps:

  • Site selection (completed).
  • Site investigations, surveys and studies, site plan development, concept designs and rezoning (underway).
  • Detailed design and tender of Phase 1 of the new Operations Centre
  • Construction of Phase 1 in three to five years
  • Design and construction of Phase 2 of the new Operations Centre in the 10 to 20 year timeframe


Township staff will bring reports to Council as the project progresses and periodic updates will be posted to this webpage.

Introduction

The Township is developing a new multi-department Operations Centre in Fergus using a phased project approach. This will enable the Township to continue to effectively deliver services to meet the increasing needs of our growing community. The Township is currently in the Site Development stage of this project working with the consulting team of RDH Architects to provide the studies, reports, site development and facility concept designs for the 965 Gartshore St. site in Fergus as the location of the future Operations Centre. This current stage of the project was preceded by the Site Selection Process which determined that the 20 acre centrally located property at 965 Gartshore St. was the recommended site for the future Operations Centre. Prior to this, the Operations Centre Space Needs Assessment Study was completed by the Township working with the consulting team of Stirling Rothsay and RDH Architects. The Space Needs Assessment Study reviewed the Township’s existing operations facilities, determined the space needs to accommodate growth for the 20 year timeframe, evaluated several potential solutions and determined that the recommended solution is Option 6 to build a new Operations Centre on a new site using a phased approach.

The project background and summary of the key points of the stages of this project are outlined below and are further detailed in the plans and reports attached under the Documents section of this webpage.”

For additional information please see the Frequently Asked Question section on the right hand side of the page.

Current Stage - Operations Centre Site Development

On May 30, 2022 Council approved the award of Request For Proposal#21-22: Consulting Services - Site Development - Operations Centre to RDH Architects Inc. This work is the first step in the development of the 20 acre site at 965 Gartshore St. Fergus (see map below), to serve as the location of the future Operations Centre.

For this stage of the project, the consulting scope of work includes:

  • Provide all the required site surveys, studies, investigations, reports, drawings and conceptual design for the site plan, access routes, grading, parking, storm water management, servicing, utilities, and site layout including the Operations Centre facility and works yard along with the associated cost estimates.
  • Re-zoning of the 965 Gartshore Street site from A – Agricultural to M1 / M2 – Industrial to accommodate the Operations Centre and works yard.
  • Re-zoning of the adjacent remaining undeveloped lands on Gregson Court which are currently zoned FD – Future Development zone to be rezoned to M2 – Industrial.
  • The overall goal of this scope of work is to complete foundational tasks to transition seamlessly into the detailed design and construction phase of the Operations Centre project.

The consulting team includes technical experts to provide:

  • Topographic survey, base plans, geotechnical and hydrogeological studies, excess soil management, traffic and noise studies, tree survey, arborists report, archeological assessment, natural environment habitat and species review, stormwater management design, Cultural Heritage Evaluation Report (CHER) of the site and existing older structures as well as a building condition assessment and further investigations of the existing house on the property;
  • Site development design for servicing, utilities, site layout, grading, and landscaping;
  • Concept design for the full build out of Phase 1 and Phase 2 of Option 6 for the Operations Centre facility and site including civil, architectural, structural, mechanical, electrical, and landscaping, and incorporating site plan approval requirements, providing cost estimates, and doing the required re-zoning

The recommended Option 6 is to build a new multi-departmental Operations Centre in two phases on a 20 acre centrally located site.

Phase 1 of the facility will include building the exterior works yard and outdoor operations areas, the garage buildings including heated and unheated storage bays, workshop space, maintenance bays and one greenhouse for immediate needs, and constructing the full office areas to accommodate space needs for the 20-year time frame.

Phase 2 of the facility includes additions to the heated and unheated garage areas, a salt storage facility with indoor loading, an additional greenhouse and the potential for a minor addition or space conversion of part of the office area.

The anticipated schedule for the consulting work for the Operations Centre site development is:

  • Studies and investigations June 2022 – Dec 2022
  • Conceptual Design, Site Plan Development Jan 2023 – March 2023
  • Obtain Zoning By-law Amendments April 2023

Questions about this project? View our Frequently Asked Question section to the left of this page.

Map showing the 965 Gartshore St., Fergus site location:


Timeline of Previous Stages - Operations Centre Space Needs Assessment and Site Selection Process

Site Selection Process – October 2021
Council approved the Township purchasing 20 acres of land at 965 Gartshore St in Fergus for the location of the Operation Centre at this property. This is a big step in the Council approval process and it’s exciting to get this approval. Staff have drafted a preliminary concept plan of how the operation centre may look at this location, including keeping the existing farmhouse if possible.

In the 2022 capital budget staff have identified funding to plan, design, and prepare tenders for the upcoming phased construction of the new facility.

Operations Centre Space Needs Assessment Study – April and June 2021
Staff presented a follow up report on the Operation Centre to Council and the following resolution was approved;

THAT the Council of the Township of Centre Wellington endorses recommended Option No. 6: Build a New Operations Centre on a New Site in Two Phases as outlined in Report No. IS2021-12 dated June 21, 2021; AND THAT staff proceeds with bringing forward projects, plans and studies identified in the Implementation Plan and Financial Strategy for the recommended option for consideration in the capital and operating budget deliberations; AND THAT staff proceed with a Site Selection Process and report back to Council on a recommended Township Operations Centre site.

Background:

Township operations staff currently use the following facilities located across the Township:

  • Fergus East Works Garage
  • Pilkington Office and Works Garage
  • West Garafraxa Works Garage
  • Fergus Waterworks
  • Elora Works Garage
  • Parks Barn, Farmhouse, and Greenhouses.

The current operation facilities are located throughout the Township:


These facilities are:

  • currently at or above capacity
  • deteriorating and nearing the end of their service life
  • have sites that are too small to accommodate future growth or expansion

This has resulted in varying degrees of overcrowding, inefficiencies in operations, health and safety concerns, and non-conformance with industry best practices and regulatory requirements. These current issues are expected to be exacerbated in the future as the facilities become older and more staff, vehicles, and equipment are needed to deliver essential services for Centre Wellington’s growing population.


Opportunity for Improvement

The challenges noted above present an opportunity to improve the current and future delivery of Township services through identifying and implementing an operating solution that maximizes the function and efficiency of staff, facilities and equipment while accommodating for future growth.


Glimpse of Existing Operations Facilities

Centre Wellington Population Growth Forecast from Wellington County Official Plan:

  • The Township’s population is anticipated to increase from approximately 30,000 to over 52,000 by 2041
  • More staff, vehicles, and equipment will be needed to maintain the current levels of service


Strategic Direction

Centre Wellington Council's Strategic Plan 2019 – 2022 has provided a strategic direction and initiative to open a new operations facility. To further that initiative, a Space Needs Assessment and Concept Design Study has been carried-out to identify potential solutions for a future Operations Centre that would meet staff, vehicle, equipment, and material requirements to the 2041 timeframe. The Study included:

  • A Space Needs Assessment to identify space requirements to 2041
  • Development of eight options to address space needs
  • High level cost estimates for each of the eight options
  • Detailed evaluation and scoring of the options against a series of criteria including financial, operational and functional considerations with importance ratings
  • A conceptual site layout and implementation plan for the highest scoring option


Evaluation Summary


Study Findings

The evaluation showed that the four options for the phased construction approaches to build a new Operations Centre on a new site scored the best (Options 5, 6, 7, and 8), with Option 6: Build a New Multi Departmental Operations Centre on a New Site in Two Phases, scoring the highest. In the interim condition until all phases of the construction are completed, the existing works garages could be used for off-site storage of seasonal vehicles and equipment.

The study recommended that the Operations Centre should be located on a 20 acre centralized site close to the population centre in Fergus. It was also recommended that the Township should continue to use the existing satellite works garage facilities at the east and west ends of the Township in West Garafraxa and Elora to provide effective distribution of services.

The new Operations Centre would include space for staff, vehicles and equipment for the following departments:

  • Public Works
  • Water Services
  • Engineering
  • Source Water Protection
  • Parks and Recreation
  • Forestry
  • Information Technology
  • Archives and Records Storage

A conceptual site plan layout was developed for the highest scoring Option 6. The site plan was based on an assumed 20 acre site for the new Operations Centre to provide sufficient space to meet growing demands over the life span of the facility.

Implementation Plan
The implementation of the Operations Centre facility will be a multi-year process that is anticipated to include the following steps:

  • Site selection (completed).
  • Site investigations, surveys and studies, site plan development, concept designs and rezoning (underway).
  • Detailed design and tender of Phase 1 of the new Operations Centre
  • Construction of Phase 1 in three to five years
  • Design and construction of Phase 2 of the new Operations Centre in the 10 to 20 year timeframe


Township staff will bring reports to Council as the project progresses and periodic updates will be posted to this webpage.

Page last updated: 14 Jun 2022, 04:04 PM